custom shortcuts microsoft outlook for mac

Custom Shortcuts Microsoft Outlook Mac Is There
Custom Shortcuts Microsoft Outlook Mac Has Everything

Since its likely that you already use it to some degree, weve compiled eight of the best, must know tips and tricks for you to make you workflow more efficient.

It sort emails to its respective folders based on a whole bunch of conditions.

In a nutshell, a Quick Step lets you perform multiple functions with a click or hotkey, saving time in the process.

Your new Quick Step will appear in the Quick Steps box under the Home tab.

Whats also awesome is that you can program a shortcut to it for even faster access.

This is a feature I embarrassingly did not realize existed until a few days ago.

This function isnt enabled by default, but all you have to do is hit a button to make it show.

He has been a tech enthusiast for well over a decade and applies his analytic mind to both his reviews and work.

How do I delete the emails from the web server once theyve been downloaded I could do this on Outlook 2003 on PC.

The biggest new item on the menu is Outlook, and its no PC-version-wannabe.

Custom Shortcuts Microsoft Outlook Mac Has Everything

Outlook for Mac has everything that youll find in the Windows version, and its designed with an elegant and efficient user interface.

However, to navigate that user interface quickly youll need to know the shortcut keys.

Use this option to prevent receiving connection errors when you use Outlook while you are not connected to the network.

SHIFT (when you start Outlook) Open the Database Utility while Outlook is closed Hold down the OPTION key, and then click the Outlook icon in the Dock.

RIGHT ARROW Contacts Action Hotkeys Create a new contact N Save and close a contact RETURN Open the selected contact O Delete the contact DELETE Close the current open contact and open the previous contact CONTROL Close the current open contact and open the next contact CONTROL Tasks Action Hotkeys Create a new task N Save and close a task RETURN Open the selected task O Delete the task DELETE Close the current open task and open the previous task in the Tasks list CONTROL Close the current open task and open the next task in the Tasks list CONTROL Notes Action Hotkeys Create a new note N Open the selected note O Delete the note DELETE Close the current open note and open the previous note in the Notes list CONTROL Close the current open note and open the next note in the Notes list CONTROL Send a note as an e-mail message J Send a note as an attachment to an e-mail message CONTROLJ Editing and Formatting Text Action Hotkeys Cut the selected text to the Clipboard X Copy a selection to the Clipboard C Copy the selection to the Scrapbook CONTROLOPTIONC Paste a selection from the Clipboard V Paste a clip from the Scrapbook CONTROLOPTIONV Paste a selection from the Clipboard and match the destination style SHIFTOPTIONV Make the selected text bold B Make the selected text italic I Underline the selected text U Strikethrough the selected text SHIFTX Move the cursor left one character LEFT ARROW Move the cursor right one character RIGHT ARROW Move the cursor up one line UP ARROW Move the cursor down one line DOWN ARROW Move the cursor to the beginning of the current paragraph OPTIONUP ARROW Move the cursor to the end of the current paragraph OPTIONDOWN ARROW Move the cursor to the beginning of the current word OPTIONLEFT ARROW Move the cursor to the end of the current word OPTIONRIGHT ARROW Delete the character to the left of the cursor, or delete the selected text DELETE Delete the character to the right side of the cursor, or delete the selected text DELETE If your keyboard does not have a DELETE key, use FNDELETE.

Insert a tab stop TAB Move the cursor to the beginning of the line LEFT ARROW Move the cursor to the end of the line RIGHT ARROW Move the cursor to the top of the message body UP ARROW Move the cursor to the bottom of the message body DOWN ARROW Move the cursor to the beginning of the selected text HOME Move the cursor to the end of the selected text END Scroll up PAGE UP Scroll down PAGE DOWN Flagging messages, contacts, and tasks for follow up Action Hotkeys Flag the selected item for follow up, with Today as Due Date CONTROL1 Flag the selected item for follow up, with Tomorrow as Due Date CONTROL2 Flag the selected item for follow up, with This Week as Due Date CONTROL3 Flag the selected item for follow up, with Next Week as Due Date CONTROL4 Flag the selected item for follow up, with No Due Date CONTROL5 Flag the selected item for follow up, and add a custom Due Date CONTROL6 Flag the selected item for follow up, and add a reminder CONTROL Mark the selected item as Complete CONTROL0 Clear the selected items follow-up flag OPTIONAPOSTROPHE () Help Window Action Hotkeys Open the Outlook Help menu SHIFT Scroll toward the beginning of a Help topic one screen at a time PAGE UP Scroll toward the end of a Help topic one screen at a time PAGE DOWN Scroll toward the beginning of a Help topic one line at a time UP ARROW Scroll toward the end of a Help topic one line at a time DOWN ARROW Copy the selection to the Clipboard C Close the Help window W.

So far so good, Outlook 2011 for MAC rocks It still lacks all the features like iMAP and Calendaring integration with GMAIL (at least I cant find it) but I can live with that.

Reply Tom Great list, thanks Reply Stefan This list is a great help.

But one question remains how can i put a new email to the outbox without sending it Reply Matthew Hi, Great post grooveDexter.

Do you know if there is a shortcut key to open the mail and calendar views in a new window Cheers, Matthew Reply Sabrina Do you have a shortcut for permanently deleting an e-mail from the inbox In Outlook for pcs you use shiftdelete.

It is useful for not having to go into the delete box and get rid of the junk.

I like to keep items in the delete box for reference, but not active action items.

Great list of other commands Sabrina Reply Suresh It looks like shift-delete does the same thing (permanently delete an email) on Mac Outlook 2011.

If I click shift-delete on a selected message, it does not move the message to the Deleted Items folder and I cannot undo the delete.

Reply Dave Control Delete in OSX is the same as Shift Delete in Windows.

Custom Shortcuts Microsoft Outlook Mac Is There

Reply Julie This is a great list thanks However, I do have one question with my conversion of using Outlook on my pc to my mac is there a way to be able to view e-mail, calendar and tasks on the same screen I loved that feature on my pc since I did not have to keep going back to click on the various functions (e.g., calendar and tasks).

Hopefully there is an easy way to do this Reply Leroy van Dijk Is it possible to delete a contact from the autocomplete list in Outlook 2011.

Some are double and some are old, but cannot delete them thanks Reply Oskar Thanks Great help Reply Don Mathis What is the keyboard shortcut for adding a comment on the side to a text in Word 2011 mac Reply Don Mathis This was answered on another website.

To add a comment on the side in Word 2011 mac commandoptionA Reply A McClellan Thanks for this I thought Id be looking for this information for hours, but your suggestion popped up right away.

Reply Casey When I want to see what the calendar for a date years in the future looks like, it drives me crazy to click through the calendar one month at a time.

Unlike Outlook 2010, I dont see any other way to do this in the Mac version; am I missing something Reply alvaro is it possible pls to flag a mail when you are typing it, for follow up in certain date and time because now, the only way is that you send it and then go to the outbox and then flag it.

Reply michael great list is there a keyboard shortcut to assign a note, task or email to a specific category im pretty sure there was a way to do this in entourageor at least to open up the category menu.

Thank you michael Reply bjc You rockthis list is awesome Will follow you because I havent found anything this extensive on the web exactly what I needed.

Possibly I missed itis there a shortcut to remove andor change the Priority Thanks Reply Andrew Hi, thanks for a useful list.

Custom Shortcuts Microsoft Outlook For Mac